Sierra Nevada Region

Porsche Club of America

BOD Meeting                                                 December 7, 2011

MINUTES

Call to Order: President Craig Kugler called the meeting to order.

Roll Call: The following board members were present: Craig Kugler, Debbie Dell, Ken Hollman, Karen O’Larey, Karen Goody and Brian Lowder.  Rob Sime and Rich O’Larey attended the meeting as member guests.

Minutes Approval: The Minutes from the November 2^nd meeting had been previously sent by e-mail to each board member for review and comment. Craig asked if any member had any additions, changes or comments to be added to the Minutes. No changes were noted. A motion was made to approve the November Minutes. The motion was seconded and approved.

Reports:                      

• Secretary:  Craig filling in temporarily

• October minutes sent to Zone Rep Sharon Neidel
  • October minutes posted to the website

Craig reported that the October Minutes had been sent to Zone Rep Sharon Neidel and had been posted to the club website for member viewing.

• Treasurer: Financial Report: Debbie

• Current Cash Balance – End of Month status, bank statement
• Expenses and Income for November
• Upcoming expenses and income items
• Other – verify Quick Books working properly

Debbie Dell reported that as of 11/30/11the balance in the checking account was $2,453.05 with no outstanding items. The balance in savings was $7,593.17 for liquid assets of $10,046.22. There are 5 invoices that remain unpaid as follows: $1,155 Leland West, $3,810 Bill Pearce Motors plus Dolf’s ad for an additional $250. Gilson Auto Body $1,212.75 and Reno Rennsport $1,212.75 for a total of $7,640.50. Craig commented that Gilbert Dayao reported no luck in contacting Leland West on the unpaid balance. The ad had been pulled from the newsletter. Craig asked Debbie to cancel the invoice.  Craig said he would follow up with the other advertisers on the outstanding amounts. Craig also asked for Debbie to generate the Gem Gallery invoice for their renewal. Debbie expressed her concern on running the Quick Books software on her computer. She said she got it back up and running but was concerned about the switch from Win XP to Win 7 operating system. She asked Craig to bring the discs to the Christmas Party. Craig agreed. A motion was made to accept the Treasurer’s Report. The motion was seconded and approved.

• Vice President: Gilbert Dayao

• Status of Advertisers, Accounts Receivable and Billing
  • Upcoming ad renewals – Gem Gallery -  Invoice required; EBS (January)
  • Status of potential advertisers for newsletter – Rolfe Fnancial
  • Other

Gilbert Dayao was not present and no report was submitted. Craig indicated that the EBS renewal was due in January and he needed to contact Shirley Sime from Rolfe Financial about a possible ad.

• Membership:  Karen 

• New members; transfers
  • Primary member totals; affiliate members (total)
  • Other – Club Roster response from November newsletter; E-blast to members in December

Karen O’Larey reported that we had 1 new member and 1 transfer for a total of 225 Primary members and 186 affiliates. Karen indicated that she had received no member responses to the club roster memo placed in the November newsletter. The message will be run again in the next newsletter. After some discussion on the construction of the membership roster, Karen sad she would prepare a draft roster for review.

• Technical Chair: Gilbert

• Upcoming Tech events for 2012
• Other

Gilbert Dayao was not present and no report was presented.

• Activities: Upcoming events: Karen & Karen

• Discussion: status on upcoming events
  • Christmas Party – 12/17, Entertainment, status on count to date
  • 2012 Planning Party – Lakeridge CC ; date (1/20)
  • Mid-Winter Dinner (Coney Island) 2/11
  • Follow up with hosts

Karen Goody reported that she had a count of 34 members signed up for the Christmas Party so far. Craig said he would send another e-blast by the weekend. Karen O’Larey made a suggestion that for future events the club consider a late registration upcharge after a certain date for an event to promote earlier member registrations for events. A general discussion followed about options for the amounts and the board agreed to use a $5 to $10 upcharge for upcoming events after a specified date. The Planning Party was discussed and a suggestion was made to include so raffle prizes for attendees while event hosts would get an extra ticket. Brian Lowder said he would donate two free oil changes and discussion ensued over other possible prizes. Mid-Winter Dinner menu this year was going to be Seafood Lasagne.

• Newsletter: Mary Lou/Craig

• January cutoff –12/21 (print date early January)
• January Articles – Appreciation dinner, Holiday Party, other
• Print copy levels – 200 required for bulk mail.

Craig Kugler confirmed the cutoff date for the January issue as 12/21 with an early January print date. Discussion ensued regarding the the use of the Bulk Mail Stamp requirement for 200 pieces. Member head count has gone down by 40 – 50 over the past several years. A question was raised as to whether the dealer was still offering a free PCA membership for a year with the purchase of a vehicle. Craig said he wasn’t aware of any change but he would contact the dealership to find out.

• Past President: Ken

• By Laws Review
• Other Business

Ken Hollman provided the board with an overview of the By Law project. Ken reported that there was no electronic version in existence. He used the written draft copy to enter and create an electronic document. Subjects to be addressed in the By Laws review included term limits for officers and the official region boundaries. Ken said he now has a map from Vu at PCA National and he should have a rough draft for the next board meeting.

• Driving Chair: Brian

• Discussion: Targeted driving type events for 2012 & key contacts
  • SCCA Track/events (PDX) –None until 2012
  • PCA region events (SVR – None until 2012)
  • Other – Feedback on Driving Force Event (RFR)
  • Mercedes and BMW clubs trying to get an RFR Track day – late March/early April. SNR interest?

Brian Lowder said he would check with the BMW club regarding the potential RFR track day in the Spring.

• Webmaster:  Rich

• Web site updated with November info – January updates pending
  •  will include some revamping of the home page

Rich Chew was not present and Craig provided an brief overview of the proposed changes Rich would be making on the website in January. Main changes include a revamped home page and some additional links and tweaks to improve user navigation.

• Other Business:

• Monthly Cars & Coffee event

A general discussion about a monthly breakfast event was taken up. Rob Sime discussed his experience in Sacramento and more recently in Reno. Craig mentioned that John Strom had also expressed interest in fostering this type of event. The event structure and timing will be discussed at the Planning Party in January.

There being no other business, a motion was made to adjourn. The motion was seconded and was approved.

                                                Respectfully Submitted by Craig Kugler, January 3, 2012